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Save Dozens of Hours in 4 Simple Steps

Recruiting and hiring new Team members – if you are like me – is time consuming, a bit excruciating, and, well, just not fun at all…

Tasks that are not fun, waste time, and hard to manage can drain your resources.

Hiring people is one of those tasks that most people dread!

Just think of the hundreds of applications that have to be sorted out to get to the gold.

Then the dozens and dozens of hours spent in interviews.

Ever have interviews that in the first 3 minutes you KNOW the person is not a good fit?

And then you spend the next 30 minutes in an internal dialogue – how do I escape elegantly?

The exciting news is that software has developed in remarkable ways over the past few years.

There are now multiple platforms out there that help you manage the process of recruiting.

Ever hear of a one-way video interview?

Good, if you said no. I hadn’t either until a week ago.

What is a One-Way Interview?

A one-way interview goes like this….

  1. You upload some basic, simple key questions, about 5, to the recruiting software platform.
  2. You email your candidates a link to the software.
  3. Your candidates answer the questions online using the video recording in the software.
  4. You review the video answers (at 2 times speed even).

By pre-screening candidates, you will save yourself dozens of hours.

You will narrow the field of candidates to those who:

  1. Resonate with your company culture.
  2. Align with your values.
  3. Can communicate clearly and professionally.
What Are the Software Platforms Offering This?

There are loads now!

Some are very expensive and others less so,

Two popular ones that my colleagues have used are:

  1. Vervoe
  2. Sparkhire

These two platforms offer much more than just the one-way screening interview.  They are jammed packed with features.

Assessing Candidates

The software will assess your candidates and rank according to the answers to questions you provide, and the time taken to answer.

Here is an example from Vervoe’s website:

“We use a set of algorithmic models that measure the quality and interaction of a candidate’s responses against millions of other similar responses and actions.

If you’re hiring a Call Centre Agent, you might be looking for someone with skills like attention to detail and empathy.

Our models process thousands of responses quickly looking for certain words, sentiments and actions that reflect these values accurately. Candidates that display more of these are graded higher”.

 A Lower Priced Alternative

In my research I came across a highly user-friendly alternative, with awesome ratings by their customers.

It is called Hireflix One-Way Interview Software

They seem to only do the one-way interview, yet they do it extremely well, and at a great price-point.

The independent user reviews are running 5 out of 5.

Advantages With a Remote Work Force

With so many people hiring for remote work, interviewing people online is a clear winner.

Here is a blog post from Hireflix explaining in more detail:

The advantage of one-way video interviews for remote workers

In Summary

Full disclosure – I have not yet used any of the above platforms.

I will be shortly and very likely trying Hireflix, as they offer a 30-day free trial.

I will report back on how I find it.

Thanks for reading…

 

Get Focused, Reclaim Your Time, Add Hours to Your Day

Technology is awesome. I love it…

Our business could not function without it because we are a remote, online business.

We use a dozen or more cloud apps to manage our clients’ finances and our own Team.

Technology, specifically cloud-based software has revolutionized our productivity.

Our clients do not print, sign nor mail cheques. It is all online, done with mouse clicks. (It is also more secure than physical cheques).

Now for the kicker…

Anything, as you all know, that has a light side, has a dark side.

The dark side of technology is that thing stuck to your hand, in your pocket, in your car, next to your computer, on the dining table…your obliquitous cell phone.

You Become The Sum Total of These Five People

There is a saying that claims you become the sum total of the 5 people you hang out with most.

Here is a variation of that one: “May you be covered in the dust of your rabbi.”

The challenge is this – most of us spend more time online reading stuff that is not what I would call high level thinking.

Most of us do not want to be covered with the dust of the people we meet on social media.

The distractions of the cell phone, social media, and the website itself can take us away from productive work.

What is the solution?

Media Fasting

Take extended breaks away from social media, messaging, and internet surfing.

As I have mentioned in these Blogs before, I use an app called Freedom. Great name, isn’t it?

With Freedom, you can set it to block websites that you may be addicted to.

Yes, addicted.

To find out if you are actually addicted, think of your favorite dessert.

Let us say it is chocolate brownies with vanilla ice cream.

Would you rather give up 1 week of social media, including the internet, or one month of your favorite dessert.

I bet most would choose the dessert!

I use Freedom to block certain news sites that I have a habit of going to throughout the day. The app blocks them on all my laptops and my cell phone.

I use it to block messaging (WhatsApp and Telegram) form 9pm to 7am daily.

I turn my phone off before bed.

Increased Productivity

All this extra time you have claimed can now be used to grow your business. To focus for at least two 90-minute blocks per day, with zero distractions.

All this messaging and internet scrolling is destroying our ability to sustain focused attention on ONE thing.

To test this, try reading a classic novel for 90 minutes straight.

Hard, right?

Two Articles from Freedom to Help You Out

Please check out these two short blogs from Freedom to explore this theme more:

The App Diet

Digital Fasting is The New Detox

Thanks for reading…

 

Zooming is Now to Video Meetings What Kleenex is to Tissue

Zoom is now a global household word, kind of like Kleenex is to tissues.

This blog is a catch-all of all things Zoom…

Firstly,

Zoom Phone

We are, as readers of this blog know, pioneers (a wee bit ahead of early adopters).

The instant I heard Zoom was adding phoning we jumped on it. I think we were one of their first clients!

Why Zoom phone?

Here are a few benefits:

  1. You can switch from a phone call to a meeting with the click of a button
  2. You can add your own “music on hold” or business building tips, or promos for your new products
  3. You can transfer calls between Team members
  4. You can add a phone number to a Team Member in another country. Then when you call, or a client calls them, it is a local, seamless call
  5. You can see when someone is “away”, “available”, on a call, in a meeting, and so on
  6. You can set holiday hours

The above are a few that come to my mind, there are more.

Each Zoom phone line costs $15/ month USD.

Zoom Fatigue

Ever hear the term “Zoom fatigue”? I have…

Comes from endless Zoom video meetings throughout the day.

How can you avoid?

Do more audio-only calls. Shorten meeting times.

Set an agenda.

As it turns out, some people – extroverts mostly – do not get Zoom fatigue! They get energized by meeting with people online.

Check it out here:

What People Really Think About Hybrid Work?

Zoom did an extensive survey of people working from home due to “you know what”.

It is revealing. It depends on age, sex, and other factors what the trends are. Some people want to get back to office to work. Others want a hybrid.

Here are the details:

Thanks for reading…

Two Things to Focus on for Remote Workers

Man ‘o man, I love it when big companies get it right. As in mega-companies. Think “380,000 employees mega”.

Who is the mega-company that just got it right?

Siemens.

And what exactly did they get right?

Two crucially important things “managing” remote workers (I hate that word when used with people).

Here is what they got massively right…

Outcomes versus Hours

Empower people to produce outcomes. Do not pay them by the hour.

Hmmm, been saying that for years and years. Sorry for this…and, oh well, I just have to shout this out – “I TOLD YOU SO!!!”

Trust

Trust that people want to excel. They want to do great work. If not, do you really want them working for you by the hour?

Good point, right?

Let them produce the outcomes with their methods and using flex-time. (With the exception of some remote work that may be “emergency driven”).

Here is the blog:

The Best Two Sentence Remote Policy Ever

 

Thanks for reading…

The Environmental Benefits of Remote Working

This pandemic has forced a lot of people to work from home…but…wait…why…is…this…happening…

I took an in-depth look at recruitment ads over the last few weeks.

There are a lot of companies looking for Controllers, Senior Accountants, and bookkeepers.

The shocking thing is how many want someone to – still, in these days – drive to work.

At best, I have seen the words, “temporarily remote”. Huh?

Is this a control thing? Or “hey we have such an amazing culture; we want you to come to our office and share in the joy” thing?

A lot of work has to be done away from home, at a workplace. I get that.

But accounting?

We have been working for over 20 years, “in the cloud”, virtually, without paper. It works better. It is more effective, and our Team produces better results working in a comfortable home space.

There are so many benefits to working from home. Let us look at 3 types. For the worker. For the business. And for the environment.

Benefits for The At-Home Worker

No commute. This can be a huge amount of extra time for your family or just to get more done.

No dress code. You can work in your housecoat, or whatever you prefer.

No lunches out. This can save a lot of money, time, and eating at home can be much healthier!

No commute means less wear and tear on your car, and no gas. Maybe you now only need one car. Now there is a savings!

Coffee or tea or snacks when you want with no one watching. Coffee is always better when made at home.

Flex-time. Often you can work different hours – sleep in and work late.

You can take your kids to school and pick them up.

Working from home is definitely much better for your kids in every possible way!

Benefits for the Business

Happy workers means less turnover. The savings here are amazing. No re-training costs. No severance pay.

More productive workers. Happy workers, creating their own unique at-home bubble, will get more done.

Giving a benefit that people really want will increase loyalty.

Benefits for the Environment

No driving to work. This clearly is a positive impact on our planet! Less emissions, no clogged roads.

Paperless – at our company, we do not print cheques, or use paper. Everything is online, virtual, and paperless. Less trees to cut down to make paper is a good thing. Ask a tree.

Less chance of bad accidents when weather conditions are grim. Hey, this is Canada, with ice and snow, and it can get slippery out there.

In Summary

Kindly consider your people – who in your business is a knowledge worker? Consider that they will get more done at home, be happier, and stay with you longer. All this is not only good for them, and saves you money, the earth will love you for it!

Thanks for reading…

5 Boundaries You Should Set Between Work and Home Life

I just read a good Blog from Regus (the global shared office company). Actually 2 blogs.

The first talked about 5 boundaries to set working from home. And who is not working from home (at least part-time), these days?

One idea is a new one for me.  Our Team has been working from home for over 2 decades. I have not commuted in 23 years.

What the Blog suggested was a Fake Commute.

Most people hate their dreaded commute. Hours stuck in traffic every day. What is there to like?

Well, the commute was your time!

Now that you are at home, you need to reclaim your commute time. You do this with a walk around the neighbourhood in the morning before work! Great idea.

To read the rest if the ideas click here:

5 Boundaries Leaders Should Set

The other Regus Blog was about trust. As a leader you must trust your remote workers are productive.

I have written about this before. At ControllershipPLUS we trust our people. Our Team members flex their time. Yet they are super-productive. They get more done working from home.

Check out the “Trust” blog here:

Why CEOs Need to Trust Remote Workers

Thank you Regus for some great Blogs. And thank you dear reader for reading…